|The name of this Association shall be Wisconsin Association of College Stores.|
|Section 1:||We shall promote the general improvement of member stores within the State of Wisconsin, assist the professional growth of store managers and staff, and support the educational objectives of member institutions.|
|Section 2:||We shall, through discussion and study, address problems commons to member stores and or vendors.|
|Section 3:||We shall promote cooperation and exchange of ideas with the National Association of College Stores, other state and regional College Store Associations, and other related professional organizations.|
|Section 1:||Membership with one full voting privilege shall be extended to those dues-paying stores that are recognized as a/the supplier of textbooks and supplies for their respective college or university.|
|Section 2:||Associate memberships may be granted to vendors at the discretion of the Wisconsin Association of College Stores. Associate members shall have full voting privileges, and shall be eligible to hold office.|
|Section 3:||Membership may be suspended by a 75% vote of Association members.|
|Section 1:||The elective offices of the Association shall be: President, President-elect, Secretary, Treasurer, and two Associate Members (Vendors) at Large and Past President.|
|Section 2:||The general supervision and direction of the affairs of the Association shall be vested in its officers.|
|Section 3:||If, for any reason, the President is unable to complete the normal term of office, the President-elect will assume the duties of the President, under the following conditions:
|Section 4:||The term of office for all officers shall be for two years, commencing the first day to the month following the Annual meeting and terminating the last day of the month in which the Annual meeting is held.
|Section 1:||Amendments shall be submitted in writing to the Chairperson of the Nominations and By-laws Committee for review and recommendations. The Chairperson will forward proposed amendments to the President 30 days prior to the Annual Meeting.|
|Section 2:||Amendments from the Committee shall be presented at the next Annual Business Meeting for consideration and action by the membership. Amendments can also be presented and acted upon by the membership at the Annual Business Meeting.|
|Section 3:||A 75% vote of all members present shall be required for the adoption of all amendments.|
|Article I:||Duties of Officers|
|Section 1:||It shall be the duty of the President to:
|Section 2:||It shall be the duty of the President-elect to:
|Section 3:||shall be the duty of the Secretary to:
|Section 4:||It shall be the duty of the Treasurer to:
|Section 5:||It shall be the duty of the Associate Members At Large (Vendors) to:
|Section 1:||Executive Committee
|Section 2:||All standing committees will be appointed by the President upon consultation with the Executive Committee. Whenever feasible new members will be assigned to a committee. The President shall appoint the Committee Chairperson.
Each committee shall meet annually at least 30 days prior to the WACS Annual Meeting. The Chairperson of the committee shall advise the President of the committee meeting date, location, and anticipated expenses prior to the meeting for approval.
|Section 3:||Standing Committees
The standing committees of the Association shall be:
|Section 4:||Responsibilities of Standing Committees
|Section 1:||The Association shall schedule one meeting annually and said meeting shall be designated as the Annual Business Meeting. The President may call special meetings at the discretion of the Executive Committee and after a thirty-day advance notice to the general membership.|
|Section 2:||Dates for each meeting shall be determined by the President and the meeting host.|
|Section 3:||Meeting registration fee shall not be charged to new store members of the Association who are attending their first meeting.|
|Section 4:||Tabletop rates at the Annual meeting shall be double for nonmembervendors. Should the number of vendors requesting tables exceedavailable space, preference will be given to the Associate members.|
|Section 5:||Unless otherwise specified in the Constitution or By-laws, all membership applications will be voted on for approval at the Annual Meeting.|
|Section 6:||There shall be no special meetings of the general membership until requested by the membership.|
|A quorum shall consist on not less than twenty (20) voting members, not less than ten (10) of which are store members.|
|Section 1:||Voting for OfficersThe Nominations and By-laws committee shall request nominations from the membership for President-elect, Secretary, Treasurer, and Associate Members At Large. The Chairperson of the Committee shall submit at least one notice of the nomination process to the WACS Paper and contact all WACS members and associate members.
The Nominating Committee then contacts the top (most frequently suggested) three nominees for each position to whether they would be willing to serve if elected. The Chairperson of the Nominating and By-laws Committee is not eligible for election. The candidates are requested to submit to the Nominations and By-laws Committee a brief biography of themselves to be included in the ballot. If any nominee declines, the next highest nominee will be contacted, etc.
The ballot shall be formatted as follows:
One ballot will be mailed or emailed to each member and associate member 60 days prior to the Annual WACS Meeting. The membership will rank these choices in order of preference with 1 being first choice, 2 second, etc. The individual receiving the largest amount of votes and the lowest ranking will be deemed the elected officer. Ballots are returned to the Chairperson of the Nominating and By-laws Committee, and the results are contacted for potential acceptance/refusal read into the minutes of the Annual Business Meeting. In the event of a tie, the tie breaking vote will be taken by secret ballot of the members present at the Annual Business Meeting.
|Section 2:||Voting on Other ItemsVotes on motions, resolutions, etc., shall be by voice vote at the regular business meetings. Any voting member may call for a written ballot, either before or after voice vote.|
|Article VI:||Associate Membership|
|Section 1:||The Association shall actively solicit associate memberships.|
|Section 2:||Temporary Associate Membership may be obtained at any time upon payment of membership to the Treasurer.|
|Section 3:||A list of Associate applications shall be published in the WACS Paper. Associate applications shall be voted on at the next regularly scheduled business meeting.|
|Section 4:||Associate Membership may be withdrawn at any time at the discretion of the Association.|
|Section 5:||No vendor firm shall receive more than one vote.|
|Article VII:||Special Membership|
|WACS membership for high school stores shall be considered on a case by case basis.|
|Dues are payable thirty (30) days from notification by the Treasurer. Dues are paid on a calendar year basis.
Any change in the dues rate shall be proposed by the Executive Committee and approved by the membership at the Annual Meeting.
|Should any question arise as the conduct of any meeting, Robert’s Rules of Order shall be the governing authority on procedures.|